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Staff Assistant
National Center for Technological Literacy (NCTL)
Museum of Science, Boston
WWW.MOS.ORG
Innovation and creativity come from the unique perspectives of a diverse staff.
We value your perspective.
POSITION SUMMARY:
The Staff Assistant will support the Associate Director of the National Center for Technological Literacy (Formal Education), as well as the Senior Vice President/Publisher of the NCTL, in the administrative tasks necessary to carry out projects. Duties will include a wide range of administrative tasks, including (but not limited to) communicating with program participants, answering and responding to telephone calls and email messages, arranging logistics for workshops, meetings and other events, maintaining contact lists and the NCTL website as well as copying and filing documents.
ACCOUNTABILITY STATEMENTS:
1. Provide administrative support to the Associate Director of the NCTL, Formal Education, as well as the Senior Vice President/Publisher of the NCTL, to help assure the smooth running of its operations. Depending upon the project, this may include: a) Coordination of meeting logistics, including scheduling rooms, ordering food, sending MeetingMaker proposals, arranging for IT and AV resources and communicating to attendees; b) Providing assistance at meetings and workshops; c) Maintaining mailing, listserve and contact lists; d) Coordinating printing and mailing documents and packages; e) Keeping various spreadsheets and PowerPoint presentations up to date; f) Processing invoices and purchase orders; g) Securing travel arrangements.
2. Serve as Museum of Science (MOS) point of contact and coordinator for NCTL with external entities and other MOS departments to help assure effective collaborations. The liaison role may include: a) Receiving and responding to telephone calls and email messages, and referring inquiries to the appropriate MOS staff members; b) Receiving applications and materials from participants, answering questions, and providing general information.
3. Maintain NCTL website including answering electronic inquiries, scheduling speaking arrangements, updating general information to assure that public audiences are informed of current NCTL's purpose and activities.
4. Schedule and maintain calendar for the Associate Director of NCTL, Formal Education, to insure the Director's accessibility and ability to participate appropriately in day to day events.
5. Perform other work-related duties as required by Associate Director of the NCTL and Senior Vice President/Publisher of the NCTL.
WORK SCHEDULE:
Mon-Fri
REPORTS TO:
Associate Director of the NCTL, Formal Education
QUALIFICATIONS SUMMARY:
- Post High School course work, technical degree, associates degree, or business certificate preferred.
- 1 to 3 years of experience.
- Ability to collaborate effectively with others, both internally and externally.
- Strong writing skills.
- Ability to coordinate many tasks at the same time.
- Strong customer service skills, especially when using the telephone.
- Computer Skills including Word, Excel, Power Point, and Access.
- Organized and proactive planner.
- Demonstrated ability to multitask and problem solve.
- Ability to keep information confidential.
STARTING SALARY:
Non-Exempt (Hourly). Commensurate with experience.
BENEFITS:
Benefits for full-time, non-exempt (hourly) staff include: free parking, T accessibility, 15 vacation days, 12 holidays, 5-10 sick days, medical and dental insurance, short- and long-term disability, life insurance, retirement and savings plan, health care/dependent care flex spending plan, employee discounts, employee referral program, tuition assistance, professional development, direct deposit, free admission, and much more!
THE MUSEUM OF SCIENCE AT A GLANCE:
- Founded: 1830, Boston Society for Natural History
- Operating Budget: $42 Million
- Endowment: $84 Million
- Sources of Operating Funds:
- Gifts, Grants, Membership 45% ($18.9M)
- Admissions, Program Fees 32% ($13.4M)
- Endowment & investment income 8% ($3.3M)
- Employees: 318 full-time, 77 part-time, 221 temp
- Volunteers: 700
- Interns: 180
- Membership: over 47,000 households
- Corporate members: 248
- Attendance: only the Red Sox outdraw us locally
- Over 1.5 million visitors annually
- 200,000 children through school groups
- 50,000 are served by traveling programs
OUR MISSION:
The mission of the Museum of Science, Boston is to stimulate interest in and further understanding of science and technology and their importance for individuals and for society.
To accomplish this educational mission, the staff, volunteers, overseers and trustees of the Museum are dedicated to attracting the broadest possible spectrum of participants, and involving them in activities, exhibits and programs which will:
- encourage curiosity, questioning and exploration,
- inform and educate,
- enhance a sense of personal achievement in learning,
- respect individual interests, backgrounds and abilities, and
- promote life-long learning and informed and active citizenship.
All this is offered in the spirit that learning is exciting and fun at the Museum of Science.
TO APPLY FOR THIS OPPORTUNITY IN OUR DIVERSE AND DYNAMIC WORK ENVIRONMENT, SUBMIT YOUR COVER LETTER AND RESUME TO:
Human Resources Department
Museum of Science
Science Park
Boston, MA 02114
Fax: (617) 589-0362
Email: jobs@mos.org
No phone inquiries, please. Qualified applicants will be contacted within two to four weeks of initial application. The Museum of Science is an Equal Opportunity Employer.
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