Position Description:
This position provides the Office Administrator with the opportunity to manage the office of a small nonprofit management consulting organization. In this position, the Office Administrator is responsible for managing the office operations as well as assisting the President with a variety of tasks associated with the Board of Directors and other operations of the organization. In addition, this position will also work with the Consulting Services department to ensure timely invoices and payments are made to and from the clients.
Specific Duties will include:
General Office Management & Administration
• Payroll and Benefits Coordination (Timesheets, Vacation Tracking and other benefits)
• Office equipment – leases, maintenance, repair
• Office maintenance – order supplies, cleanliness, etc.
• Maintain business vendor relationships
• Reception – telephone, greeting visitors, etc.
• Meeting coordination – scheduling, refreshments
Fundraising
• Prepare and process semi-annual appeals
• Maintain fundraising records, track donations
• Prepare and track acknowledgements
• Assist grant-writer with preparing project budgets for grants and any other researching needs
• Prepare fundraising updates for the Development Committee
Accounting
• In-house bookkeeper
• Accounts Payable and Accounts Receivable
• Generate, send and track invoices for NewEnglandJobs.org and the Consulting Services department
• Banking, account reconciliation
• Data entry and maintenance of Peachtree Accounting program
• Monitor income and expenses
• Assist in development of annual budget, monthly financial statements
• Assist in preparation of the annual audit
Marketing
• Event planning and coordination of the Consultant Luncheons, the annual Consultants Conference and the annual Volunteer Appreciation Lunch
• Assemble the Annual Report and oversee its design, printing and distribution
Other
• Board of Directors – attend meetings, take and produce meeting minutes for board secretary, prepare monthly board packets (including Key Indicator Report), maintain board and board committee minutes records
• Attend all relevant meetings of the Finance, Governance, and Development Committees. Take minutes, send materials and reminders in-advance of meetings, and maintain records
• Assistant to President
• Order and prepare refreshments and coffee for meetings as necessary
• Assist in general office appearance and upkeep
Qualifications
- At least 2-4 years experience in similar position
- Proficient in Microsoft Office Suite.
- Knowledge of Peachtree accounting software helpful
- Some bookkeeping experience preferred.
- Ability to work collaboratively and independently
- Ability to handle multiple priorities
- Ability to set priorities and work under pressure
- Highly organized
- Excellent interpersonal and communication skills, especially the ability to work with volunteers
- Excellent writing and proofreading ability important.
- Ability to handle confidential information.
Salary commensurate with experience. Excellent benefits package.
Please send cover letter and resume to Bethany Kendall at BKendall@escne.org.
ESCNE values a diverse community and is an Equal Opportunity Employer.
